Recrutement Privacy Policy

1. Introduction

Easyence SAS, Simplified Joint-Stock Company with a capital of 422 974,40€, registered in the Paris Trade and Companies Register under SIRENE number 497 513 168 and with registered office on 9 rue des Colonnes in Paris (75002) (hereinafter "EASYENCE”) pays particular attention to respecting the privacy of candidates for recruitment (hereinafter the "Candidate(s)") and takes all necessary measures to ensure the confidentiality and security of Candidates' personal data, via the privacy policy presented for information below (hereinafter the "Privacy Policy").

2. Personal Data Protection

2.1. Processing of Candidates' personal data

In accordance with applicable laws and regulations, EASYENCE, acting as data controller, shall collect certain personal data relating to Candidates.

The categories, purpose of the processing and retention periods of collected personal data are specified in the table below:

Collecting Personal Data	Purpose(s)	Legal basis for the data processing operations	Retention Period
Applications management Contact with the Candidate	First and last name, date of birth, postal address, phone number, email address, professional background, academic background, current and/or desired salary	The processing is based on a on pre-contractual measures and on the consent of the Candidate	Deletion of the file, if the Candidate is not selected, and up to two (2) years from the last contact with the Candidate, if he/she gave a consent to the retention of his/her file
Competency assessment during recruitment interviews Professional and academic background check	Professional background, academic background, diplomas, certificates and attestations, foreign languages skills	The processing is based on the User's consent and on the legitimate interests of EASYENCE	Deletion of the file, if the Candidate is not selected, and up to two (2) years from the last contact with the Candidate, if he/she gave a consent to the retention of his/her file
Response to any questions/complaints from Candidates	First and last name, postal address, phone number, email address of the Candidate	The processing is necessary for the legitimate interests pursued by EASYENCE	Up to one (1) year from the date of the question/complaint issued by the Candidate
Management of requests for access, erasure, portability of personal data, limitation of processing, rectification and opposition rights	First and last names, email address of the Candidate	The processing is necessary in order to respond to Candidates demands on the exercise of their rights	Up to one (1) year after the Candidate has exercised his/her right Up to three (3) years after the Candidate exercise his/her right of objection

EASYENCE may collect personal data from Candidates through other sources such as verification of the Candidate's educational background, previous work experience, referrers and/or references through the third parties’ websites such as LinkedIn or Viadeo.

The Candidate is informed that if he/she does not wish to give a consent to the provision of the requested personal data, EASYENCE will not be able to consider his/her application for the job and/or internship offer.

EASYENCE provides the Candidate with an overview of its activities and job/internship offers accessible on the following website https://www.welcometothejungle.com/fr/companies/easyence.

Candidates are informed of the identity and contact details of the website publisher www.welcometothejungle.com: Société CORUSCANT, 16 rue du Mail, 75002, Paris, privacy@wttj.co

2.2. Retention of Candidates' personal data

Candidates' personal data shall be retained only for the period indicated above.

EASYENCE may also retain certain data to fulfil its legal or regulatory obligations for archiving purposes, to enable it to exercise its rights and/or for statistical or historical purposes.

At the end of the above-mentioned periods, the personal data will be deleted or EASYENCE will anonymize it.

2.3. Recipients of the Candidate's personal data

andidates' personal data are processed by:

EASYENCE and its technical and IT service providers acting as subcontractors of EASYENCE;
the Company CORUSCANT and its service providers.

Candidates' personal data may be transmitted by EASYENCE to social organizations as well as to administrative and judicial authorities in compliance with applicable laws and regulations.

2.4. Hosting of Candidate's personal data

EASYENCE uses the services of the company NIBELIS (116 rue Jules Guesde, 92300 Levallois-Perret, dpo@nibelis.com) to host Candidates' personal data.

Candidates' personal data is hosted on servers located in France.

Users' personal data is therefore not transferred outside the European Economic Area.

2.5. Data security measures

EASYENCE ensures the security of Users' personal data by implementing appropriate technical and organizational measures in order to guarantee a proper level of security to the risks, such as pseudonymisation and encryption of Candidates' personal data, and implements means to guarantee the confidentiality, integrity, the constant availability and resilience of the processing systems and services, any means to restore availability and access to Users' personal data, as well as a procedure to regularly test, analyze and evaluate the effectiveness of the technical and organizational measures put in place by EASYENCE.

2.6. Candidates' rights over their personal data

Candidates have the following rights:

Right of access	Candidates may request access to their personal data. They may also request the modification of inaccurate personal data or that incomplete data to be completed. They also have the right to know the origin of their personal data.
Right to erasure (Right to be Forgotten)	Candidates may request the erasure of their personal data where: the data is no longer necessary for the purposes it was collected and processed; the Candidates have chosen to withdraw their consent (where consent has been collected as the legal basis for processing); this withdrawal does not impact the lawfulness of the processing before its implementation; the Candidates objected to the treatment of their personal data; the data have been processed unlawfully; the data should be deleted to comply with a legal obligation; or such erasure is required to ensure the compliance with current legislation, in particular with regard to the retention periods applicable to the collected personal data.
Right to object	Candidates may object to the processing of their personal data in accordance with the legal obligations imposed on EASYENCE.
Right to restriction of processing	Candidates may also request a restriction of processing of their Personal Data if: The Candidate contests the accuracy of such data; EASYENCE no longer needs this data for processing purposes; and The Candidate has objected to the processing of the data.
Right not to be subjected to a decision exclusively based on the basis of an automated data processing	Candidates shall not be the subject to a decision based exclusively on automated processing that produces legal effects concerning them or significantly affects them.
Right to portability	Candidates may request that EASYENCE provide them with their personal data in a structured, commonly used, machine-readable format, or request to transmit those data directly to another data controller as long as: the processing is based on their consent; and it is carried out by automated means
Right to give directives on the processing of their personal data after their death	Pursuant to the Article 85 of French Data Protection Act of 6 January 1978 as amended, Candidates may make directives on the exercise of their rights under this section after their death, (in particular on the duration of the retention of their personal data, their deletion and/or its communication) as well as designate a person responsible for the exercise of these rights. In the absence of such directives, EASYENCE will grant the requests of their heirs, as set out in article 85, II of the Data Protection Act.
Right to make a complaint to a supervisory authority	If Candidates have any concerns or appeals regarding the protection of their personal data, they have the right to make a complaint to the Commission Nationale de l'Informatique et des Libertés via the following link: Online Complaints \| CNIL The CNIL can also be contacted at the following address: 3 Place de Fontenoy, 75007 Paris - phone: 01 53 73 22 22. Candidates are invited to inform the DPO of the EASYENCE in advance so that the DPO can process the request and attempt to find an amicable solution.

2.6. How to contact the Data Protection Officer?

For any questions regarding the processing of personal data and in order to exercise the above rights, Candidates may contact the Data Protection Officer of EASYENCE at the following email address: dpo@easyence.com or at the following postal address: Délégué à la Protection des Données Personnelles, Société EASYENCE, 89, rue du Faubourg Saint-Denis, 75010, Paris.